PRIVACY POLICY

This policy explains how we use personal and financial information collected through the use of the PRISM System by Data Subjects, PRISM Distributors and PRISM Practitioners and their authorised representatives. Our information handling practices are continually reviewed to ensure they are compliant.

Please read this Privacy Policy carefully – by using the PRISM Site or registering your interest in PRISM online, you consent to its terms (including any amendment from time to time). If you do not agree with the terms of this Privacy Policy, you must refrain from using our Site.

PRISM Brain Mapping UK LLP and our associated companies/entities are committed to complying with the laws intended to protect your right of privacy.

This Privacy Policy describes the type of information about you that we collect and our practices with respect to gathering and disseminating information about you. Our Privacy Policy applies whenever you and "The System" interact and there is a possibility that during such interaction, we may acquire certain information about you. Your use of the Site constitutes acceptance of this Privacy Policy.

2.1 When you use the PRISM site ("The Site") you may be required to provide certain details about yourself. This personal data may be recorded on our internal systems for the reasons set out in paragraphs 2.3 and 2.4 below. PRISM Brain Mapping UK LLP, as the Data Processor, fully acknowledges and accepts the importance of such information and confirms that such data will be used responsibly and in accordance with your rights and the Data Processor’s responsibilities under the Data Protection Act 2018 and General Data Protection Regulation (GDPR).

2.2 The Data Processor is committed to promoting confidence in the manner in which personal information is handled. In this regard, the Data Processor will act ethically and as evidence of this commitment, it will comply with the privacy and data protection requirements of the United Kingdom as set out by the Data Protection Act 2018 and General Data Protection Regulation (GDPR).

2.3 By providing personal data via the Site, you are consenting to its collection, storage and use in accordance with the Data Processor’s privacy policy. The personal information collected is used:
(i)to provide you with Materials and Services.
(ii) for customer administration.
(iii) to provide, on request, personalised computer-generated reports and related services - to personalise the service provided to you.
(iv) for the technical administration of the Site.

2.4 What information do we collect from you, and why?
(i)If you expressly consent to receive marketing communications from PRISM, we will collect and store your forename, surname, company, company address, telephone number, email address so that we can send you information about PRISM news, products, services which may be of interest to you.
(ii) If you are a supplier or client of PRISM Brain Mapping UK, we will collect and store your name, company details, telephone number, email address and financial data in order to fulfil any contractual obligations with regard to the supply or delivery of services.
(iii) If you are completing a PRISM questionnaire, we will collect and store:

• Your forename and surname – in order to print your names on the report
• Organisation’s name – to assist with file organisation and compilation of some PRISM reports
• Your email address – to send the questionnaire, to send reminders or other information that is critical to why you have been asked to complete a questionnaire, and to send a copy of the report, if applicable
• Your responses to the PRISM questionnaire – these are held in a raw, unprocessed numerical/text format only. No compiled reports are stored by the PRISM system
• Gender – your gender will be stored only to enable scripting of PRISM reports. (This is only relevant where a language employs gender-based grammatical differences.)

PRISM acts in two different capacities – as a Data Controller when processing customer data, and as a Data processor in relation to processing of Data Subjects’ data for the purposes of compiling reports on behalf of our direct clients.

2.5 Who might we share information with?
Your data may be accessed by PRISM Brain Mapping UK employees and by your PRISM Distributor and PRISM Practitioner. Your PRISM Practitioner is identified in the email containing the link to the PRISM questionnaire. As part of our research, PRISM Brain Mapping UK may also share collated, anonymised data publicly for the purposes of validation. If you’re completing a questionnaire about someone else and that person asks to view their data, your privacy will be protected.

2.6 What do we do with your information?
We use your responses to the PRISM questionnaire to calculate and compile your PRISM report and/or Team Maps. Your gender is used only to script reports in languages that have grammatical gender requirements and not in the calculation process. Your data will be held in our secure database and can be accessed by a PRISM Practitioner both as a reference and to produce further reports. PRISM is not responsible for the use of the data by our PRISM Practitioners.

2.7 Our legal basis for processing data
When you provide us with your details for the purposes of obtaining further information or future marketing, you are asked expressly to consent to us processing and storing your personal data in line with this policy. You have the right to withdraw your consent at any time in accordance with this policy.

When you provide us with your details as a supplier or client, this information is processed and stored on the basis of contractual fulfilment with regards to the supply or delivery of services.

When you provide us with your details as part of the completion of a PRISM questionnaire, this information is processed and stored on the basis of your consent. You may request that your data be deleted.

Please see our Data Deletion Policy www.prismbrainmapping.com/delete.aspx for more information about removing your data from our servers. If this policy is updated, we will post those changes on our website.

If you have questions about this privacy statement, the practices or your dealings with PRISM websites, then please email info@prismbrainmapping.com

2.8 How long do we keep hold of your information?
There is currently no limit to how long data may be held. It is up to the PRISM Practitioner, as Data Controller, to ensure that data is not held longer than necessary for the purposes for which it is intended. You can request that your data be anonymised or deleted from PRISM’s database at any time.

Please see our Data Deletion Policy for more information www.prismbrainmapping.com/delete.aspx

PRISM is not responsible for copies of reports downloaded by your PRISM Practitioner or others permitted access to your data by a PRISM Practitioner.

2.9 How can you access the information held about you?
If you purchased your own report, you can request a copy of this to be sent to you by email at any time. If your organisation purchased the report on your behalf, your PRISM Practitioner will usually provide the report for a particular purpose eg coaching, a course or event. In the first instance ask your organisation to contact the PRISM Practitioner. If they do not respond, please refer to our Subject Access Request policy for more information. www.prismbrainmapping.com/sar.aspx

2.10 The Site has security measures in place to protect the loss, misuse and alteration of the information under its control. All pages that contain customer information are password protected.

2.11 All Data Processors, Data Controllers (Certified PRISM Practitioners, Master Practitioners), who have access to and are associated with the processing of personal data, are required to respect the confidentiality of your personal data.

2.12 If you are required to provide certain personal information for the purposes of operating the system, the Data Processor will not rent, sell or exchange such information to third parties except to your employers or potential employers, where you consent, where you would reasonably expect the information to be disclosed or where the Data Processor is legally required to disclose such information.

2.13 Like most website providers, the Data Processor may analyse server log files to collect statistical information about how the Site is used. This type of information is collected only at an aggregate level and includes browser types, Internet service providers, referring / exit pages, platform types, date/time stamps and other broad demographic data. Such data is not linked to personally identifiable information.

2.14 The website does not store details of financial transactions between you and the Operator.

3.1 The term "Cookie" is given to files that a website's computer system can deposit onto a visitor's computer hard drive when the visitor is logged on to the website. Cookies are used to recognize a visitor's repeat visits to the website and what pages are accessed and what functionalities are used while he or she is there. The use of cookies is commonplace on the Internet and they take up minimal room on your computer hard drive.

3.2 Cookies work by assigning a number to your computer that has a specific meaning to the assigning website. Cookies, by themselves, cannot be used to find out the identity of any visitor. Unless you choose to provide us with information about you, we will never know who you are, even though our computer has previously deposited a cookie on your computer's hard drive. In addition, you may modify your Internet browser's settings to notify you whenever any website is going to deposit a cookie on your computer's hard drive. This notification option generally gives you the opportunity to decide whether to accept or refuse a cookie before it is deposited. There may be some features on our Website, however, that require a cookie to operate correctly. For example, to become a registered user of our Website, you must allow us to deposit a cookie on your computer's hard drive.

3.3 We do not sell or rent personal information about our on-line customers to any third parties. We will not rent or sell non-public personal information we collect from users except (1) as required by law or (2) with the express authorization or consent of the user.

4.1 We may disclose non-public personal information to unrelated parties in special cases when we have reason to believe that that disclosure is necessary to identify, contact, or bring legal action against a person or persons who may be causing injury to, or interference with, the rights or property of PRISM (including our Website), computer users accessing our Website, or any third party. In addition, we may disclose information about individuals who access our Website to law enforcement agencies, judicial or government authorities, or to other individuals or entities in response to subpoenas, court orders, or other legal processes.

5.1 The Site may contain links to other Internet websites which we do not operate and, conversely, other Internet websites may contain links to our Website. We are not aware of and are not responsible for the privacy policies, practices, or content of such other websites. We encourage users to read and become familiar with the privacy policies maintained by such other websites.

6.1 We do not target our Website or our products or merchandise for sale on our Website to children, and our Website does not seek to collect contact information from children under the age of 13.

If you are under the age of 13, please do not email us, contact our Website, attempt to use our Website, submit information to our Website, or ask us to email you.

If you are under the age of 16, you should get permission from a parent, guardian or teacher before you email our Website, contact our Website, attempt to use our Website, submit information to our Website, or ask us to email you.

We are committed to responsible data management. Data relating to identifiable Data Subjects is only obtained, stored, processed and accessed:

• For defined and justifiable purposes
• Securely and confidentially
• Respecting the individual’s rights of review, objection and deletion

Unless required or permitted by law, personal data concerning race, politics, religion, health or sexuality is not obtained or processed without express consent.

8.1 If you wish to raise any query regarding this Site, please contact: info@prismbrainmapping.com

8.2 The Registered European Office for PRISM Brain Mapping UK LLP is:
3 Boyne Park, Tunbridge Wells, Kent.
Telephone +44 (0) 1892 535432
Email: info@prismbrainmapping.com

PRISM BRAIN MAPPING

Terms and Conditions of Use

This Agreement describes the terms and conditions applicable to your use of our services at www.prismbrainmapping.com , www.prismtalentfinder.com and www.prismcareerexplorer.com, and linked pages (hereinafter, "the Web sites"). This page states the terms and conditions (hereinafter, "the Agreement") under which you may use the Web sites. By accessing the Web sites, you accept and agree to be bound, without limitation or qualification, by this Agreement. If you do not accept any of the terms or conditions stated here, do not use the Web sites. PRISM Brain Mapping International (hereinafter “PRISM”) may, in its sole discretion, modify or revise this Agreement at any time by updating this web page.

The following are terms of a legal agreement between you and PRISM. By accessing, browsing and/or using our Web sites, you acknowledge that you have read, understood, and agree, to be bound by these terms and to comply with all applicable laws and regulations. If you do not agree to these terms, do not use these Web sites.

Our Web sites may contain other proprietary notices and copyright information, the terms of which must be observed and followed. Information on these Web sites may contain technical inaccuracies or typographical errors.

Information on these Web sites may be changed or updated without notice. PRISM may also make improvements and/or changes in the products, programs, and services described in this information at any time without notice. PRISM assumes no responsibility regarding the accuracy of the information that is provided on these Web sites and use of such information is at the recipient’s own risk. PRISM provides no assurances that any reported problems may be resolved with the use of any information that PRISM provides.

PRISM is intended to provide general information and guidance in relation to personal development and career exploration only. PRISM and the profiles and commentary (hereinafter “Report”) it generates should not be the sole basis for determining suitability for any programme of education or employment. The Report given is produced by applying a complex formula and is based on your own responses to selected questions. The use you make of the Report is entirely up to you; PRISM can in no way be liable to you or others as a result of any unfavourable reaction to this Report. The Report must be used in its original state and any editing of its contents will invalidate its integrity.

PRISM may at any time revise these terms by updating this posting. By using these Web sites, you agree to be bound by any such revisions and should therefore periodically visit this page to determine the then current terms to which you are bound.

Intellectual Property

The information on the Web sites as well as the products, materials and services (hereinafter “Materials”) listed herein are the proprietary property of the owner of PRISM and are protected by copyright, trademark, patent and/or other intellectual property laws. By furnishing information on these Web sites, PRISM does not grant any licenses to any copyrights, patents or any other intellectual property rights. You agree not to copy, duplicate, download, or otherwise disseminate the information on the Web sites without the explicit written permission of PRISM. You further agree not to use any data mining or data extraction methods or tools in connection with your use of these Web sites.

Global Availability

Information PRISM publishes on these Web sites may contain references or cross references to PRISM products, programs and services that are not announced or available in your country. Such references do not imply that PRISM intends to announce or make available such products, programs or services in your country. Consult your local PRISM provider for information regarding the products, programmes and services which may be available in your area.

Links

PRISM makes no representations whatsoever about any other website which you may access through this one. When you access a non-PRISM website, even one that may contain the PRISM logo, please understand that it is independent from PRISM, and that PRISM has no control over the content of that website. In addition, a link to a non-PRISM website does not mean that PRISM endorses or accepts any responsibility for the content, or the use, of such website. It is up to you to take precautions to ensure that whatever websites you visit are free of items such as viruses, worms, trojan horses and other items of a destructive nature and that you have adequate protection and backup of data and/or equipment used in connection with this website.

Disclaimer of Warranties

Your use of the Web sites is at your own risk. If you are dissatisfied with any of the content or other materials on the Web sites or with this Agreement, or other PRISM terms and policies, your sole remedy is to discontinue use of the Web sites.

PRISM takes all reasonable steps to ensure that the contents of the Web sites are accurate and up to date and that the PRISM Extranet is available 24 hours per day. However, the Materials may contain inaccuracies or typographical errors, and PRISM makes no representations about the accuracy, reliability, completeness, or timeliness of the Materials or links. Changes are periodically made to the Web sites and may be made at any time. The Web sites may be unavailable or access may be interrupted from time to time owing to technical failure. PRISM does not warrant that the PRISM Extranet and its server are free of computer viruses, infection, worms and Trojan horses and other harmful codes or properties. If your use of the Web sites or Material results in the need for servicing or replacement of equipment or data, PRISM is not responsible for those costs.

Under no circumstances shall PRISM be held liable for any delay or failure in performance resulting directly or indirectly from acts of nature, forces, or causes beyond its reasonable control, including without limitation internet failures, computer equipment failures, telecommunication equipment failures, other equipment failures, electrical power failures, orders of domestic or foreign courts or tribunals, or non-performance of third parties.

Consequential Loss

In no event shall PRISM, its owner, officers, employees, partners or agents be liable to you for any damages or claim for lost profits or income, failure to secure or maintain employment, loss or depletion of goodwill or loss of opportunity, emotional stress or suffering, or damages resulting from lost data or business interruption or any indirect or consequential loss resulting from your use, inability to use, interruption, suspension or termination of the PRISM Extranet, or your reliance upon any Materials or Reports, whether based on a breach of warranty, or contract, tort, misrepresentation, or otherwise.

Privacy Policy

You can view our Privacy Policy on our Web site - www.prismbrainmapping.com

General

PRISM Web sites are based in England and are generated by PRISM Brain Mapping International, whose registered office is at 3 Boyne Park, Tunbridge Wells, Kent, England TN4 8EN

These Terms and your use of the Web sites and the Materials is governed by and shall be construed in accordance with the laws of England and any matter or dispute arising concerning these Terms or any other matter related to the PRISM Extranet or Materials, shall be submitted to the exclusive jurisdiction of the English courts.

If any provision of these Terms is found to be invalid by any court having competent jurisdiction, the invalidity of such provision shall not affect the validity of the remaining provisions of these Terms, which shall remain in full force and effect.

You acknowledge and agree that you and PRISM are independent contractors under these Terms and nothing herein shall be construed to create a partnership, joint venture, agency, or employment relationship.

If you have any questions about these Terms and Conditions, please e-mail us at: support@prismbrainmapping.com